Job Description
1. Administrative Oversight
- Supervise daily operations and administrative tasks.
- Coordinate meetings, events, and schedules.
- Manage correspondence, including emails, letters, and memos.
2. Resource Management
- Maintain office supplies and inventory.
- Oversee equipment maintenance and repair.
- Ensure an organized and clutter-free office environment.
3. Staff Supervision
- Assign and monitor tasks among team members.
- Facilitate onboarding and training for new hires.
- Manage attendance, leaves, and payroll coordination.
4. Financial Management
- Handle petty cash and office budgets.
- Process invoices and payments.
- Prepare financial reports for management review.
5. Policy Implementation
- Enforce office policies and ensure compliance with company standards.
- Maintain confidentiality and ensure data security.
6. Communication and Coordination
- Act as a point of contact between management, staff, and external stakeholders.
- Organize and document meetings (prepare agendas and minutes).
7. Problem-Solving
- Resolve day-to-day issues to avoid workflow disruptions.
- Manage emergencies and unexpected office-related problems.
Essential Skills and Qualifications
- Skills
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office software (e.g., MS Office, Google Workspace).
- Problem-solving and decision-making skills.
- Qualifications
- Bachelor’s degree in business administration or related field (preferred).
- Experience in office management or administrative roles.
